For nonprofit boards that are trying to do good work creating effective minutes for the board of directors is a critical task. It lets all stakeholders know how the board is accomplishing its goals. It also allows members to be held accountable and aids in the process of being accountable to the funders.
The style of minutes of meetings can be a matter of art and will differ from organization to organization. There are some crucial things to be included in all meeting minutes. Those include:
A brief summary of the main subjects that were discussed as well as the decisions that were taken. The www.dataroomdemo.net/a-guide-to-crafting-effective-board-of-directors-minutes board secretary should document the outcomes (i.e. an action was approved or not) and the reasons behind each vote. This will permit the board to maintain evidence in the event of a legal case.
The minutes should clearly state if the board decides that a committee will be formed to discuss a specific issue or transaction. They should also note the percentage of those present who make up a majority. The minutes should also indicate whether the committee has full authority or is able to make an advisory decision that requires board approval.
The person who records the minutes must be impartial. This is particularly crucial in legal proceedings, where minutes are often subpoenaed to determine the actions of an organization. Having an independent third party scrutinize the minutes is important to ensure that they are factual, impartial and complete.